- Details
- Written by: David N. Cicalo
- Category: Coginov Use Case
- Hits: 110
With the introduction of Law 25 on the protection of personal data, organizations of all sizes – even those with limited budgets and resources – need effective, well-adapted tools to meet the new obligations. This example illustrates how our QoreAudit solution helped a non-profit organization reach compliance in an efficient, cost-effective way.
Context
A non-profit organization (NPO), commissioned by the City of Quebec to oversee the management of a historic natural park, was required to comply with Law 25. The NPO faced a significant challenge: hundreds of thousands of documents stored across various platforms, little available time, and a lack of in-house expertise. Protecting the personal information in its care was a top priority, and Coginov provided the technology and guidance needed to meet that goal.
Proposed Solution
Data Mapping and Cleanup: Identification and organization of personal data stored across multiple digital environments, including servers, SharePoint, OneDrive, and Exchange.
Comprehensive Reporting: Delivery of detailed, structured reports to classify, organize, and remove redundant or unnecessary data.
Approach
Tailored Support: Assistance throughout the entire process, from implementation to hands-on training.
Thorough Assessment: A complete audit offering a clear, actionable understanding of the data landscape.
Rapid Execution: The project was successfully completed in just 10 weeks.
Concrete Results
Efficiency: 404,082 files analyzed, with 36% identified for deletion.
Cost Savings: 12–14 months of manual work avoided and more than $80,000 saved, with total project costs under $20,000.
Improved Access: Enhanced searchability and streamlined organization of the remaining data.
Better Governance: Insights from the audit supported the adoption of new, straightforward data management practices.
Conclusion
QoreAudit enabled the NPO to significantly improve compliance with Law 25 while delivering major operational, financial, and efficiency benefits. The solution has created a strong foundation for ongoing compliance and smoother adaptation to evolving privacy requirements.
