Cognitive Document Capture Solution with: QoreCapture
Functional areas: Electronic Document and Records Management System (EDRMS), Enterprise Document Management System (EDMS), AI-Powered Document Capture Software, Optical Character Recognition (OCR) Platform, Intelligent Document Processing (IDP) Solution, Automated Data Extraction System, Digital Document Workflow Management, Enterprise Content Management (ECM) with Document Capture, Smart Document Classification and Indexing, Batch Document Processing Software, Digital Records Management System, Paperless Document Transformation Platform, and Regulatory Compliance Document Management
QoreCapture - Intelligent Document Ingestion & OCR
QoreCapture is a powerful Cognitive Document Capture Solution that transforms how organizations handle their incoming documents. It reduces manual intervention, increases processing speed, and ensures consistency across business workflows. Designed for flexibility, it adapts to any sector or document type.
The platform helps simplify information intake through smart automation and AI. It enables structured document flows and optimized routing, removing bottlenecks in day-to-day operations. QoreCapture is scalable, secure, and highly customizable as a Cognitive Document Capture Solution.
- Smart document intake and classification
- Flexible architecture with multi-source support
- AI-driven data recognition and validation
- Custom business rule configuration
Key Advantages:
- Reduced processing time and manual errors
- Improved compliance and traceability
- Faster access to usable information
Our product collects documents from multiple channels, both digital and scanned, ensuring no information is left behind regardless of its origin. The system connects to emails, folders, APIs, and virtual printers for complete coverage. This means documents can be captured directly from everyday user environments.
By unifying the intake pipeline, organizations avoid gaps in information flow. It also allows for better control and visibility over incoming documents. No matter the source, our solution standardizes the capture experience.
| Source Type | Example |
|---|---|
| Email (Outlook, M365) | HR forms, client requests |
| Shared folders | Project documents, invoices |
| Virtual printers | Printed contracts and reports |
| Applications / APIs | Forms from web portals |
Key Outcomes:
- Centralized intake pipeline
- Eliminates need for manual sorting
- Improves governance of incoming content
Using advanced OCR, NLP and AI models, our solution accurately extracts structured and unstructured data from various document types. The platform can read both typed and handwritten content, adapting to multiple formats. It supports complex documents with checkboxes, barcodes, and digital signatures.
This level of intelligence ensures precise data retrieval with minimal manual corrections. It significantly accelerates workflows by reducing time spent on review. The result is better operational efficiency and data consistency.
- Detects printed and handwritten text
- Extracts key fields (names, dates, totals)
- Understands forms, checkboxes, signatures
Use Cases:
- Invoice processing with line-item extraction
- Form digitization and automation
- Contract analysis and metadata tagging
Value: Greater accuracy, faster throughput, minimal user correction.
The system connects to internal and external systems (ERP, WMS, CRM) to check and complete the information extracted during capture. Data is validated in real time against reliable sources. This ensures fields like IDs, totals, and customer names are always accurate.
The system also enriches captured data with additional context or missing values. Rules can be configured to apply business-specific validations. As a result, users receive high-confidence data ready for downstream use.
- Real-time data matching and lookup
- Duplicate detection and alerting
- Predefined business rule checks
Outcome: Cleaner, validated data at the point of entry, reducing rework downstream.
Our solution assigns metadata and routes documents to the appropriate folder or content type, automating categorization. Classification can be based on layout, keywords, values, or custom rules. AI can detect document types even when structure varies.
Linked documents can be grouped together, like invoices with their matching BOLs. Semantic metadata enhances search, making documents easy to retrieve later. These features support fast filing and ensure consistency.
- Rule-based and AI-enhanced classification
- Linking to related files (e.g., invoice + BOL)
- Semantic metadata for enhanced search
Results: Consistent filing, stronger findability, and less user input required.
Documents processed by our product can be automatically archived in QoreUltima, SharePoint, or any third-party system. The platform supports metadata-based routing, retention tagging, and workflow integration. It adapts to each organization's structure and governance rules.
Smart connectors simplify deployment and reduce IT workload. Integration ensures captured content feeds directly into business processes. Archiving happens instantly, with full traceability.
- Smart connectors and open API support
- Retention schedule assignment
- Triggers business workflows (approval, review)
Advantage: Smooth information flow between systems, ensuring lifecycle and compliance are managed from day one.
Logistics: Automates the capture and verification of Bills of Lading (BOLs), links with customs and ERP systems, and helps ensure delivery traceability. Captured BOLs are matched with invoices and shipping records. This reduces manual data entry and speeds up cargo release.
Public Sector: Processes admission forms, service requests, and official communications with metadata extraction and routing. Automates intake for municipal services, permits, and HR documents. Improves transparency and record-keeping in public administration.
Finance & Insurance: Validates identity documents, automates claims and policy handling, and captures client interactions from email. Reduces fraud risk through field verification and signature checks. Speeds up claims approvals and case resolution.
Every step in the process is logged. This includes capture source, field values extracted, user interventions, validation results, and document routes. The system creates a complete audit trail for each file.
These logs are exportable and can be reviewed for internal or external audits. Our solution supports U.S. federal compliance standards such as HIPAA, SOX, and the Federal Records Act. This transparency builds trust and ensures accountability.
- Complete audit trails for compliance
- Exportable activity logs
- Support for internal and regulatory audits
Gain: Reduces legal risk, supports U.S. federal privacy and recordkeeping laws, and ensures transparency.
Transform the Way You Manage Information
See how QoreCapture, QoreUltima, and QoreAudit streamline your workflow, ensure compliance, and integrate seamlessly with Microsoft and other tools. Book your live demo today and experience the power of Coginov.
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Read More... QoreCapture Frequently Asked Questions
1. What is this solution and how is it different from traditional OCR software?
QoreCapture is an advanced cognitive document capture solution that leverages AI, natural language processing, and semantic understanding. Unlike traditional OCR tools that extract raw text, QoreCapture understands context and document structure. It enables automation, validation, and workflow routing based on business logic.
2. What types of documents can the product handle?
QoreCapture processes structured, semi-structured, and unstructured documents such as invoices, contracts, forms, scanned PDFs, and shipping documents. It recognizes printed text, handwriting, checkboxes, signatures, and barcodes. This flexibility supports complex document workflows across industries.
3. Where does the Coginov solution get its documents from?
QoreCapture captures documents from Outlook, Microsoft 365, network folders, virtual printers, APIs, and third-party systems. It centralizes document intake regardless of origin. This ensures consistency, traceability, and process acceleration.
4. Does the QoreAI solution support automated validation?
Yes. QoreCapture connects to external databases and internal systems (ERP, WMS, CRM) to validate data in real time. This ensures that captured values like totals, IDs, or vendor codes are correct before continuing to downstream processes.
5. Can this product integrate with our existing systems?
QoreCapture integrates seamlessly with QoreUltima, SharePoint, Microsoft 365, and other enterprise platforms via pre-built connectors or REST APIs. It supports integration with legacy systems too. Captured documents can trigger workflows, be archived, and indexed automatically.
6. Is the solution customizable to our business rules?
Absolutely. QoreCapture allows you to define business rules for document routing, validation, and classification. Its rule engine and AI models can be trained on your processes and document types. This guarantees a tailored automation experience that fits your organization's needs.
7. How does this product support compliance and audit needs?
QoreCapture logs every action—from capture to archival—with full traceability. It supports U.S. regulations like HIPAA, SOX, and the Federal Records Act. Audit trails are exportable and can be reviewed for internal or external audits.
8. Does the solution include document scanning?
No. QoreCapture does not offer scanning services. It works with documents that are already digitized (PDF, TIFF, Word, etc.) from scanners, emails, or digital sources.
9. What industries is this product best suited for?
QoreCapture is ideal for logistics, public sector, financial services, healthcare, insurance, education, and legal environments. Any organization managing high document volumes and regulatory requirements benefits from its cognitive capabilities.
10. What are the expected benefits of using the solution?
Organizations typically see faster processing, improved compliance, fewer errors, and up to 90% reduction in manual data entry. QoreCapture enhances document lifecycle control and data quality. It contributes to significant ROI within the first 6–12 months of deployment.
